It is easier to assign a retention policy on a per-folder basis instead of individually to each message.However, even when a retention policy is assigned to a folder, you can select one or multiple messages, and then assign a different policy to only those messages.However, your organization might provide additional optional retention policies that don’t appear by default.If additional retention policies are available, do the following to add them to the available choices that you see when you are applying policies.Email address is made up of local part, @ symbol, then SMTP domain name. Order can be important if you have many email address policies.For example [email protected] an email address where bgiri is name that identifies the user, an @ symbol and is SMTP domain name. 1 means it will execute first as the default policy have lowest priority.The command fails because the mailbox has an email address policy applied to it. Next we need to use Set-Mailbox and provide the entire set of email addresses that we want to exist on the mailbox, using the case-sensitive prefix “SMTP” to specifiy which one is the primary address. Cunningham | Select-Object -Expand Property Email Addresses Smtp Address : [email protected] String : [email protected] Address String : smtp:[email protected] : SMTP Is Primary Address : False Prefix String : smtp Smtp Address : [email protected] String : [email protected] Address String : SMTP:[email protected] : SMTP Is Primary Address : True Prefix String : SMTPPaul is a Microsoft MVP for Office Servers and Services.Following the suggestion in the warning message we can go ahead and disable the email address policy to be able to make the change to the mailbox. Henderson | Get-Member Email Addresses Type Name: Microsoft. He works as a consultant, writer, and trainer specializing in Office 365 and Exchange Server.
Here is the current email address for my test mailbox. To disable the email address policy for this mailbox, run the command with the Email Address Policy Enabled parameter set to $false. Don’t worry; this does not remove any of the email addresses that the policy has already added.
Retention policies are part of messaging records management (MRM) technology available with Microsoft Exchange Server 2010 accounts.
MRM makes it easier to keep messages that are needed to comply with organization policy, government regulations, or legal needs, and to remove content that no longer has legal or business value.
Top of Page Outlook users can’t create new retention policies.
These must be created by your Exchange Server administrator.