How many times have you left a meeting thinking it was a waste of time?
Have you ever felt ‘meeting dread’ because you know that the next hour is time better spent actually getting work done?
Here’s why: We also experimented with cancelling team meetings entirely and replacing them with “daily standups.” Since we’re a virtual team, we conducted these daily work shares in our online chat rooms.
Every morning at 9am EST, each team member would spend a few minutes posting three items: The goal of the daily standup was to facilitate cross-team collaboration without spending time in a regular real-time meeting.
They can take too much time, apply to some team members more than others, and bore participants through static one-way presentations that could have been replaced by an email or shared document.The fact is most of the meetings we attend during the day don’t accomplishing anything.Meetings with no agenda, meetings full of non sequiturs, or meetings with no actionable deliverables to follow up on afterwards are far too common in the work place.That starts with sharing a clearly defined meeting agenda ahead of time.It’s easy to get everyone on the same page to contribute to the agenda using @mentions.As with all our meetings, we create meeting agendas in Meeteor to frame the conversation.We started our journey using Trello for meeting pre-work.According to a survey conducted by Clarizen, “employed Americans spend an average of 4.6 hours each week preparing for status meetings and 4.5 hours attending general status meetings.” Status meetings can waste people’s time and energy, and as a result, a company’s financial resources.Alignment meetings, on the other hand, offer more promise for honoring people’s time and moving work forward.Alignment meetings differ fundamentally in objective and design from status update meetings.Here we share Meeteor’s journey from holding weekly status meetings to having more dynamic, and less frequent, alignment meetings.